KEY |
DESCRIPTION |
ARROW
KEYS
|
Move one cell up, down, left, or right
in a worksheet.
CTRL+ARROW KEY moves to the edge of
the current data region in a worksheet.
SHIFT+ARROW KEY extends the selection
of cells by one cell.
CTRL+SHIFT+ARROW KEY extends the
selection of cells to the last nonblank cell in the same column or row as the
active cell, or if the next cell is blank, extends the selection to the next
nonblank cell.
LEFT ARROW or RIGHT ARROW selects the
tab to the left or right when the Ribbon is selected. When a submenu is open
or selected, these arrow keys switch between the main menu and the submenu.
When a Ribbon tab is selected, these keys navigate the tab buttons.
DOWN ARROW or UP ARROW selects the
next or previous command when a menu or submenu is open. When a Ribbon tab is
selected, these keys navigate up or down the tab group.
In a dialog box, arrow keys move
between options in an open drop-down list, or between options in a group of
options.
DOWN ARROW or ALT+DOWN ARROW opens a
selected drop-down list.
|
BACKSPACE
|
Deletes one character to the left in
the Formula Bar.
Also clears the content of the active
cell.
In cell editing mode, it deletes the
character to the left of the insertion point.
|
DELETE
|
Removes the cell contents (data and
formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the
character to the right of the insertion point.
|
END
|
Moves to the cell in the lower-right
corner of the window when SCROLL LOCK is turned on.
Also selects the last command on the
menu when a menu or submenu is visible.
CTRL+END moves to the last cell on a
worksheet, in the lowest used row of the rightmost used column. If the cursor
is in the formula bar, CTRL+END moves the cursor to the end of the text.
CTRL+SHIFT+END extends the selection
of cells to the last used cell on the worksheet (lower-right corner). If the
cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula
bar from the cursor position to the end—this does not affect the height of
the formula bar.
|
ENTER
|
Completes a cell entry from the cell
or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first
field in the next record.
Opens a selected menu (press F10 to
activate the menu bar) or performs the action for a selected command.
In a dialog box, it performs the
action for the default command button in the dialog box (the button with the
bold outline, often the OK button).
ALT+ENTER starts a new line in the
same cell.
CTRL+ENTER fills the selected cell
range with the current entry.
SHIFT+ENTER completes a cell entry and
selects the cell above.
|
ESC
|
Cancels an entry in the cell or
Formula Bar.
Closes an open menu or submenu, dialog
box, or message window.
It also closes full screen mode when
this mode has been applied, and returns to normal screen mode to display the
Ribbon and status bar again.
|
HOME
|
Moves to the beginning of a row in a
worksheet.
Moves to the cell in the upper-left
corner of the window when SCROLL LOCK is turned on.
Selects the first command on the menu
when a menu or submenu is visible.
CTRL+HOME moves to the beginning of a
worksheet.
CTRL+SHIFT+HOME extends the selection
of cells to the beginning of the worksheet.
|
PAGE
DOWN
|
Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the
right in a worksheet.
CTRL+PAGE DOWN moves to the next sheet
in a workbook.
CTRL+SHIFT+PAGE DOWN selects the
current and next sheet in a workbook.
|
PAGE
UP
|
Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the
left in a worksheet.
CTRL+PAGE UP moves to the previous
sheet in a workbook.
CTRL+SHIFT+PAGE UP selects the current
and previous sheet in a workbook.
|
SPACEBAR
|
In a dialog box, performs the action
for the selected button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column
in a worksheet.
SHIFT+SPACEBAR selects an entire row
in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire
worksheet.
·
If
the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region.
Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its
summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire
worksheet.
·
When
an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a
worksheet.
ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel
window.
|
TAB
|
Moves one cell to the right in a
worksheet.
Moves between unlocked cells in a
protected worksheet.
Moves to the next option or option
group in a dialog box.
SHIFT+TAB moves to the previous cell
in a worksheet or the previous option in a dialog box.
CTRL+TAB switches to the next tab in
dialog box.
CTRL+SHIFT+TAB switches to the
previous tab in a dialog box.
|
KEY
|
DESCRIPTION
|
F1
|
Displays the Microsoft Office Excel Help task pane.
CTRL+F1 displays or hides the Ribbon,
a component of the Microsoft Office Fluent user interface.
ALT+F1 creates a chart of the data in
the current range.
ALT+SHIFT+F1 inserts a new worksheet.
|
F2
|
Edits the active cell and positions
the insertion point at the end of the cell contents. It also moves the
insertion point into the Formula Bar when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the Print Preview
window.
|
F3
|
Displays the Paste Name dialog box.
SHIFT+F3 displays the Insert Function dialog box.
|
F4
|
Repeats the last command or action, if
possible.
When a cell reference or range is
selected in a formula, F4 cycles through the various combinations of absolute
and relative references.
CTRL+F4 closes the selected workbook
window.
|
F5
|
Displays the Go To dialog box.
CTRL+F5 restores the window size of
the selected workbook window.
|
F6
|
Switches between the worksheet,
Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes
when switching between panes and the Ribbon area.
SHIFT+F6 switches between the
worksheet, Zoom controls, task pane, and Ribbon.
CTRL+F6 switches to the next workbook
window when more than one workbook window is open.
|
F7
|
Displays the Spelling dialog box to check spelling in the
active worksheet or selected range.
CTRL+F7 performs the Move command on the workbook window when it
is not maximized. Use the arrow keys to move the window, and when finished
press ENTER, or ESC to cancel.
|
F8
|
Turns extend mode on or off. In extend
mode, Extended Selection appears in the status line, and the
arrow keys extend the selection.
SHIFT+F8 enables you to add a
nonadjacent cell or range to a selection of cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a
workbook is not maximized.
ALT+F8 displays the Macro dialog box to create, run, edit, or
delete a macro.
|
F9
|
Calculates all worksheets in all open
workbooks.
SHIFT+F9 calculates the active
worksheet.
CTRL+ALT+F9 calculates all worksheets
in all open workbooks, regardless of whether they have changed since the last
calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent
formulas, and then calculates all cells in all open workbooks, including
cells not marked as needing to be calculated.
CTRL+F9 minimizes a workbook window to
an icon.
|
F10
|
Turns key tips on or off.
SHIFT+F10 displays the shortcut menu
for a selected item.
ALT+SHIFT+F10 displays the menu or
message for a smart tag. If more than one smart tag is present, it switches
to the next smart tag and displays its menu or message.
CTRL+F10 maximizes or restores the
selected workbook window.
|
F11
|
Creates a chart of the data in the
current range.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual
Basic Editor, in which you can create a macro by using Visual Basic for
Applications (VBA).
|
F12
|
Displays
the Save As dialog box.
|
Shortcut
|
Description
|
F2
|
Edit the selected cell.
|
F3
|
After a name has been created F3 will paste names.
|
F4
|
Repeat last action. For example, if you changed the color of
text in another cell pressing F4 will change the text in cell to the same
color.
|
F5
|
Go to a specific cell. For example, C6.
|
F7
|
Spell check selected text or document.
|
F11
|
Create chart from selected data.
|
Ctrl + Shift + ;
|
Enter the current time.
|
Ctrl + ;
|
Enter the current date.
|
Alt + Shift + F1
|
Insert New Worksheet.
|
Alt + Enter
|
While typing text in a cell pressing Alt + Enter will move to
the next line allowing for multiple lines of text in one cell.
|
Shift + F3
|
Open the Excel formula window.
|
Shift + F5
|
Bring up search box.
|
Ctrl + A
|
Select all contents of the worksheet.
|
Ctrl + B
|
Bold highlighted selection.
|
Ctrl + I
|
Italic highlighted selection.
|
Ctrl + K
|
Insert link.
|
Ctrl + U
|
Underline highlighted selection.
|
Ctrl + 1
|
Change the format of selected cells.
|
Ctrl + 5
|
Strikethrough highlighted selection.
|
Ctrl + P
|
Bring up the print dialog box to begin printing.
|
Ctrl + Z
|
Undo last action.
|
Ctrl + F3
|
Open Excel Name Manager.
|
Ctrl + F9
|
Minimize current window.
|
Ctrl + F10
|
Maximize currently selected window.
|
Ctrl + F6
|
Switch between open workbooks or windows.
|
Ctrl + Page up
|
Move between Excel work sheets in the same Excel document.
|
Ctrl + Page down
|
Move between Excel work sheets in the same Excel document.
|
Ctrl + Tab
|
Move between Two or more open Excel files.
|
Alt + =
|
Create a formula to sum all of the above cells
|
Ctrl + '
|
Insert the value of the above cell into cell currently
selected.
|
Ctrl + Shift + !
|
Format number in comma format.
|
Ctrl + Shift + $
|
Format number in currency format.
|
Ctrl + Shift + #
|
Format number in date format.
|
Ctrl + Shift + %
|
Format number in percentage format.
|
Ctrl + Shift + ^
|
Format number in scientific format.
|
Ctrl + Shift + @
|
Format number in time format.
|
Ctrl + Arrow key
|
Move to next section of text.
|
Ctrl + Space
|
Select entire column.
|
Shift + Space
|
Select entire row.
|
Ctrl + -
|
Delete the slected column or row.
|
Ctrl + Shift + =
|
Insert a new column or row.
|
Ctrl + ~
|
Switch between showing Excel formulas or their values in
cells.
|
KEY
|
DESCRIPTION
|
CTRL+PgUp
|
Switches between
worksheet tabs, from left-to-right.
|
CTRL+PgDn
|
Switches between
worksheet tabs, from right-to-left.
|
CTRL+SHIFT+(
|
Unhides any hidden
rows within the selection.
|
CTRL+SHIFT+)
|
Unhides any hidden
columns within the selection.
|
CTRL+SHIFT+&
|
Applies the outline
border to the selected cells.
|
CTRL+SHIFT_
|
Removes the outline
border from the selected cells.
|
CTRL+SHIFT+~
|
Applies the General
number format.
|
CTRL+SHIFT+$
|
Applies the Currency
format with two decimal places (negative numbers in parentheses).
|
CTRL+SHIFT+%
|
Applies the
Percentage format with no decimal places.
|
CTRL+SHIFT+^
|
Applies the
Exponential number format with two decimal places.
|
CTRL+SHIFT+#
|
Applies the Date
format with the day, month, and year.
|
CTRL+SHIFT+@
|
Applies the Time
format with the hour and minute, and AM or PM.
|
CTRL+SHIFT+!
|
Applies the Number
format with two decimal places, thousands separator, and minus sign (-) for
negative values.
|
CTRL+SHIFT+*
|
Selects the current
region around the active cell (the data area enclosed by blank rows and blank
columns).
In a PivotTable, it
selects the entire PivotTable report.
|
CTRL+SHIFT+:
|
Enters the current
time.
|
CTRL+SHIFT+"
|
Copies the value
from the cell above the active cell into the cell or the Formula Bar.
|
CTRL+SHIFT+Plus (+)
|
Displays the Insert dialog
box to insert blank cells.
|
CTRL+Minus (-)
|
Displays the Delete dialog
box to delete the selected cells.
|
CTRL+;
|
Enters the current
date.
|
CTRL+`
|
Alternates between
displaying cell values and displaying formulas in the worksheet.
|
CTRL+'
|
Copies a formula
from the cell above the active cell into the cell or the Formula Bar.
|
CTRL+1
|
Displays the Format
Cells dialog box.
|
CTRL+2
|
Applies or removes
bold formatting.
|
CTRL+3
|
Applies or removes
italic formatting.
|
CTRL+4
|
Applies or removes
underlining.
|
CTRL+5
|
Applies or removes
strikethrough.
|
CTRL+6
|
Alternates between
hiding objects, displaying objects, and displaying placeholders for objects.
|
CTRL+8
|
Displays or hides
the outline symbols.
|
CTRL+9
|
Hides the selected
rows.
|
CTRL+0
|
Hides the selected
columns.
|
CTRL+A
|
Selects the entire
worksheet.
If the worksheet
contains data, CTRL+A selects the current region. Pressing CTRL+A a second
time selects the current region and its summary rows. Pressing CTRL+A a third
time selects the entire worksheet.
When the insertion
point is to the right of a function name in a formula, displays theFunction
Arguments dialog box.
CTRL+SHIFT+A inserts
the argument names and parentheses when the insertion point is to the right
of a function name in a formula.
|
CTRL+B
|
Applies or removes
bold formatting.
|
CTRL+C
|
Copies the selected
cells.
CTRL+C followed by
another CTRL+C displays the Clipboard.
|
CTRL+D
|
Uses the Fill
Down command to copy the contents and format of the topmost cell of
a selected range into the cells below.
|
CTRL+F
|
Displays the Find and Replace dialog box, with the Find tab selected.
SHIFT+F5 also
displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F opens
the Format Cells dialog box with the Font tab selected.
|
CTRL+G
|
Displays the Go To dialog box.
F5 also displays
this dialog box.
|
CTRL+H
|
Displays the Find
and Replace dialog box, with the Replace tab
selected.
|
CTRL+I
|
Applies or removes
italic formatting.
|
CTRL+K
|
Displays the Insert
Hyperlink dialog box for new hyperlinks or the Edit
Hyperlink dialog box for selected existing hyperlinks.
|
CTRL+N
|
Creates a new, blank
workbook.
|
CTRL+O
|
Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects
all cells that contain comments.
|
CTRL+P
|
Displays the Print dialog box.
CTRL+SHIFT+P opens
the Format Cells dialog box with the Font tab selected.
|
CTRL+R
|
Uses the Fill
Right command to copy the contents and format of the leftmost cell
of a selected range into the cells to the right.
|
CTRL+S
|
Saves the active
file with its current file name, location, and file format.
|
CTRL+T
|
Displays the Create
Table dialog box.
|
CTRL+U
|
Applies or removes
underlining.
CTRL+SHIFT+U
switches between expanding and collapsing of the formula bar.
|
CTRL+V
|
Inserts the contents
of the Clipboard at the insertion point and replaces any selection. Available
only after you have cut or copied an object, text, or cell contents.
CTRL+ALT+V displays
the Paste Special dialog box. Available only after you have cut or copied an
object, text, or cell contents on a worksheet or in another program.
|
CTRL+W
|
Closes the selected
workbook window.
|
CTRL+X
|
Cuts the selected
cells.
|
CTRL+Y
|
Repeats the last
command or action, if possible.
|
CTRL+Z
|
Uses the Undo command to reverse the last command or to
delete the last entry that you typed.
CTRL+SHIFT+Z uses
the Undo or Redo command to reverse or restore the last
automatic correction when AutoCorrect Smart Tags are displayed.
|